7:00pm meeting called to order

 

Attendance: Pat Icardi, Michelle Cox, Christine Haslem,  Dave and Sylvia Anderson,  Sharon Rohm, Dave Robbins, Lora and Joe Fetzer, Lisa Nichols, Mr. C, Kathy Kindall, Donna Ditch, Barb Vasil, Janet Jenkins, Kent Davis, Christie Koehl , Jeff and Kim Schreiber, Nick Kacinari.

 

Financial Report was handed out by Kathy Kindall with no further discussion.

 

Meeting Minutes from the September 2010 meeting read by Donna Ditch, discussed and noted the following:

  • As of today, $503 donation for Harris family
  • Meeting notes indicate Disney trip chaperone fee is to be determined; previous documentation received indicates chaperone fee is 50%; an update on this will be given at tonight’s meeting
  • There was discussion over the concession issues listed in the minutes and the concession schedule
  • Correction on the spelling of Jim Carey’s name; spelled incorrectly as ‘Carrey’, correct spelling ‘Carey’
  • The thank you presented by Zach, Sara, and Kierstin was on behalf of the band and was a thank you from the entire band
  • Lora Fetzer motioned to accept minutes, Janet Jenkins seconded.

 

Disney trip:

  • Cost is $575 per student
  • Cost is $400 per chaperone; this is higher then originally expected due to the cost of filling up 2 busses. Chaperone fees were listed as half the cost of the students, but the price to fill up both busses was based on full price.
  • Donations are still possible to assist with the cost
  • CMA will begin making payments to the travel agency; future fundraisers to assist with trip cost.
  • Upcoming candy bar fundraiser to assist
  • $63,000 cost of trip- 112 x $575 (2 56 person busses). Busses are $7500 each.
  • Parents: If you want to review your student’s trip account to find out how much they have towards the trip, Kathy Kindall will be at the high school band room on Tuesday 10/19 at 4:00pm. Parents can also contact Kathy directly to find out how much is in the student’s account at 330-887-5364.

 

Mr. C updates:

  • 10/15 Fri be there 5pm
  • 10/16 Copley competition; be there at 2:45pm; busses leave around 5:00; warm up at 6:30pm performance at 7:30pm; back around 10:30pm; kids will get fed before going.
  • 11/1 is the Stadium Review
  • 11/6 State competition; perform at approx 1:45; stop at Polaris Mall on the way home; the day will be roughly 9am-6pm
  • Concert band coming up soon
  • The band was in the Post newspaper this past weekend about making State along with a nice picture. Be sure to check it out.

 

Fundraisers:

  • Cash Cow are all out; should be done in next 2 weeks.
  • Tent rentals coming to an end for the season; both tents are being stored at Fred’s Storage next to Home Appliance in Lodi; the storage unit has both tents, equipment from in the trailer, and one of the Cavalcade signs; this unit is $600 per year in lieu of the one in Chatham. Paula paid for whole year; Jeff has one key, Joe has the other key; Jeff will be building shelving for the unit; income from rentals approx $3,000
  • Winter concessions starting soon
  • Donuts profit this year approx $900 thanks to Barb and Mark Vasil.

 

New business:

  • Got a thank you note from the cross country meet for letting them use the tent, golf cart, and parking signs
  • Nominating committee in November; President and Recording Secretary up for election this year.
  • T-shirts for band; Donna Ditch motioned to purchase t-shirts for the band at a cost of approximately $700; Dave Robbins seconded the motion. Vote- Majority in favor of purchasing the shirts; no nays. T-shirt criteria; medium weight green (same as the Beatles shirt), ask Lisa and Dave to come up with 2 or 3 designs for the kids to vote on; majority wins the t-shirt design; try to keep cost under $700. Students will possibly vote on a Friday or before a game on design.  Jeff/Kim to contact Lisa about getting something designed and presented to the kids quickly.
  • 10 x 10 foot tent purchase.
  • Discussion about the Cash Cow profit going for t-shirts; need to confirm what was decided during a previous meeting; confirmed from previous meeting notes that the profit goes to the General Fund.
  • Spread the word to have people attend the competitions; Need more Cloverleaf presence at the competitions to cheer the kids on and show our spirit.
  • Lora needs people to volunteer for cookies the next home game. Got the volunteers she needed.

 

8:14pm Lora Fetzer motioned to adjourn meeting, Dave Robbins seconded. Meeting adjourned.

 

Next meeting is MONDAY NOVEMBER 8, 2010 at 7:00pm.