Meeting Minutes from June 12, 2023
Attended: Mark Winrod, Paula Winrod, Dave Drogell, Kathie Davis, Stephanie Hall, Heidi Hinderman, Bev Lesniak, Jennifer Bryant, Kelly Sokolowski, Kim Holderman, Jeremy Holderman & April Percy (Kent Davis stopped by to drop off Financial Report)
Meeting called to order: 6:35 p.m.
Meeting Minutes for May 8, 2023: Reviewed, approved
Treasurer’s Report provided by Kent Davis (dropped off):
* Financial Statement of Activity from August 1, 2022 – June 12, 2023 & Report of Expenditures by Vendor Summary, Statement of Financial Position, and list of missing receipts was provided, approved
Music Director’s Report:
* Mr. Winter announced Mr. Favalon is officially married, shared pic, indicated Memorial Day parades went well, informed us that Harley is no longer available to work with our Front Ensemble so we’ll need a new instructor, proposed Abby Washinger, asked for update on Chaperone jerseys/shirts and April told him that Jason Popiel is working on it… she gave him the name and number of a local contact that could help with design and printing. Also discussed CMA providing waters for 4th of July parade in Chippewa Lake.
* Mr. Winter asked CMA to approve Field Commander Camp for Hannah ($300) and Asa ($735), motion made, seconded and approved
* Mr. Winter approached the subject of instructor pay. Their current rate of pay is $9.00/hour, despite having thought that we voted $10.00/hour previously. There was an open discussion about rate of pay, current minimum wage, etc. Paula indicated that we’re currently not even paying them minimum wage and suggested an increase. April made a motion to increase pay of percussion/guard instructors to $11.00/hour, motion seconded and approved.
Fundraisers provided by April Percy:
* April and Mr. Winter locked in the fall cookie dough and cheese/sausage fundraiser to begin Sept. 5. All Middle School band students and both band and choir high school students to participate. * Paula entered volunteer openings in Charms for the Medina County Fair (July 31 – August 6, 2023) – April to send blast email with links for sign up ASAP or upon receipt of new roster for 23-24 school year.
Old Business:
* April brought in the 8 new drink Hawker trays for everyone to look over. Mark asked Mr. Winter about possibly adding a decal or design to the front of them. Mr. Winter will check with his wife.
New Business addressed by Mark Winrod/April Percy:
* Cavalcade Planning Meeting up next.
* April again requested a key to the CMA PO Box so that she could collect Disney payments that may get made over the summer. Paula said she needed to keep her key because she’s handling Cavalcade and needs to collect funds/paperwork being mailed to PO Box. She indicated Kent would request another key for April.
* April addressed the need to assist Jen Bryant in her Colts Culinary Crew duties this year. Jen is backing away from this responsibility as her daughter is a Senior this year and Jen’s job responsibilities have increased, making it more difficult for her to head up the Crew. April proposed
that we assign meal prep. to individual families who may want to volunteer in that capacity. Jen will keep a couple of the meals, April will take a meal or two and the rest will get posted for volunteers to sign up and take over. April’s hope is that someone will volunteer to provide a meal for the band and then enjoy it so much that they may be interested in taking over Colts Culinary Crew next year.
Each meal would have a budget (budget to be determined by # of marching band students for the season X $35 divided by number of meals needed). Jen solicited donations for 1 meal already. April will head up arranging volunteers for meals.
Meeting Adjourned: Meeting adjourned at 6:57 p.m.
Next Meeting: Monday, August 14, 2023, will do Cavalcade planning meeting same date